How to set up the Club Membership System? (Badminton Ireland)

Note: Your NGB will advise if club memberships are available to your organisations. The templates to the club memberships are set up between the NGB and Sport:80. These memberships are for clubs to sell their membership to individuals. Please reach out to your NGB to find out if this is an option for you. 

Setting up Stripe

To use the Club Memberships within the Platform, you will need a Stripe account as this is how payments will be taken and funds will be received. This will need to be a connected account with Sport:80 and therefore, the Stripe account needs to be set up from the Sport:80 Platform.

If you already have a Stripe account in the Platform (e.g., from hosting events), this same account can be used for the club memberships. 

1. Log in and switch to your club account 
2. Click on the Finance Admin Panel
3. Click "Stripe"
4. Click 'Add Merchant' 
5. Follow the on screen flow to set up a new Stripe account 
6. Once complete, you will be re-directed to the Platform

Alternatively, Stripe can be set up from the Club Membership Fee Admin section, under "Stripe Merchants". 

Setting up Club Membership

Note: The wording of "Club Memberships" may vary (e.g., be called "Club Fees" or similar). "Club" in some locations will also be replaced by your specific club's name. 

1. Log in and switch to your club account
2. In the left menu, select "Club Membership Admin"
3. Click "Create Club Membership" 
4. Complete name, logo and certification
5. Click "Save" 
6. You will be directed to set up the 'Types' 

To edit details or logos for your club membership, navigate to the tab "Edit Club Memberships" within the Club Membership Fees Admin. 

Creating the Membership Types

1. In the "Club Membership Admin", click "Types"
2. There will be a selection of templates available depending on what your NGB has decided - these are shown in the top right with "+Add"
3. Click on the membership type to use, e.g. "+Add Membership" 
4. A second form will load to be completed - this form manages the options for the membership types (e.g., price, name, etc)
   • For more information on the settings, please see below. Note: These will vary by NGB and membership type so some listed may not be available to you. 
5. Click 'Save'
6. To then edit these, please see the below section. 

Membership Type Settings	Description
Stripe Merchant for Account	The account that will receive the funds for that membership type. This needs to be the same currency as the membership on offer.
Renewal Period Months	The period of time the membership will be valid for. In some cases, this is set and fixed by the NGB for certain membership types.
Override Expiry Date	This is the date when all current records will expire. For example, if set as August 1st, regardless of if you bought the membership on Jan 1st or June 1st, it would expire on August 1st.
Allow Direct Debit	This gives the option to offer auto renewals to individuals. They will receive notification by email of payment due to be taken 7 days prior to renewal.
Description	This description is for the membership type (e.g., Junior, Senior, Monthly)

Editing Membership Types

1. Log in and switch to your club account
2. In the left menu, select "Club Membership Admin"
3. Click "Types" 
4. On the line item of the type to edit, click the three stacked dots at the end and click 'Edit' 
5. This will bring up the same form for creating the membership type
6. You will be able to edit several fields, including price and if discontinued (e.g., available to buy)
7. Click "Save" to keep your edits. 

Viewing and Reporting on Members

To manage members and identify valid club members, clubs can use the Smart Lists. 

For more information on the Smart Lists, please see here.

Individuals Joining

Please see this article: Joining as a Member with the Club Membership System (Badminton Ireland)