Bulk Renewal Tool

What is the Bulk Renewal Tool?

The Bulk Renewal Tool lets administrators process renewals for many accounts at once (memberships and other add-ons). Instead of manually renewing individual member records, you select a group, confirm the renewals and run the operation in one go — reducing repetitive admin work and streamlining annual renewal cycles. 

This feature is separate to the bulk upload feature:

• Bulk Upload is typically used to import or update member data (new records, mass edits, CSV imports).

• Bulk Renewal is specifically for processing renewal transactions/changes on existing memberships and enabled add-ons.

The order the users are displayed in are those who lapsed most recently, and the list will only show those who are eligible for renewal.

Note: this is separate to the Bulk Upload feature. 

Who can access it?

• Access is limited to users with admin-level privileges (club admins and equivalent).

• Only a maximum of 100 users can be bulk renewed at one time.

• Clubs will be able to use it once enabled, however, you can specify specific organisation types to have access.

• Crucially, the feature must first be turned on by your Sport:80 MPC. If it isn’t showing in your admin panel, contact your Sport:80 MPC and request activation. 

• Please provide the add ons you would like this function to be available for and the organisation types (club, region, state, etc) you would like to have access to this function

How to access and use it — step-by-step

1. Request activation
   Ask your Sport:80 MPC to enable the Bulk Renewal Tool for your organisation and to activate any specific add-ons you want to include.

2. Sign in as an admin
   Log in to Sport:80 and switch into the account that has renewal/admin permissions.

3. Open the Renewals area
   From the dashboard, navigate to admin in the left-hand menu and then Bulk Renewal.

   1. 

4. Select the renewal type
   Choose one of the Add-ons that has been enabled for bulk renewal.

5. Select the group to renew
   Use filters (club, current type, expiry date range) to select the individuals you want to renew. View whether the individual is eligible for renewal and have the ability to change the type they will be renewed onto.

6. Preview results
   Once the desired individuals have been selected, review the preview/summary that shows which members will be renewed.

7. Confirm & run the renewal
   Click Done to execute the bulk renewal. The system will add these individuals to the basket for checkout.