Managing Events with Team Entry

Sports that have a concept of 'Teams' can have the Events Module so configured to allow for Team Entry.  This is set at an 'Event Builder' level, which is built by Sport:80 according to the specifications of the Sport.

The first and most important thing to understand is that Team Entries are performed by a SINGLE User (Individual or Organization), who will need access through their User Account to all the Members of their Team.  This can be obtained in 3 ways:

1. An Individual affiliating to a Club or other Organization through an Add-On which involves an Organization select, like Membership
2. A User or Organisation 'requesting' Access to a Member using '+ ADD NEW MEMBER'.   Event-Only access is granted immediately, and the full process is outlined here
3. Platform Admin - i.e. the NGB or IF - adding a User or Organisation into the Access Management section of a Member

Platform communications about the Event will be sent to the User who has performed the Entry.

Note: Platform Admin can also communicate with ALL Entrants by selecting the Event in the 'Entry' drop-down on the Advanced Filters.

Event Admin Panel Configuration for Teams

Event Builders with Teams configuration generate 2 'Entry Stages' - 1 for the Team and 1 for the Team Members.  To the End User registering for the Event, the Team Member Entry Stage is effectively found within the Team Entry Stage for ease of use.

Note: This article is specifically about managing Events with Team Entry, for information about generally configurable settings, please see the following articles:

• Managing Opening and Closing Dates 
• Adding additional Categories to your Event
• Setting Entry Limits
• Adding and Removing Event Entry Requirements

Team Entry Options

This is where the requirements of the Team are set, as well as the different Categories that a Team can enter.  Both Requirements and Categories can be primarily driven by EITHER the Team OR the Team Member Entry Stage - more on which below in 'Where to apply Entry Fees and Restrictions'.

Team Requirements

Found within the Team Entry Entry Options > Entry Stage Options > Team Restrictions

Field	Use	Notes
Min Number	Set the minimum number of Team Members a Team requires	This will be pre-populated with the default requested by the NGB
Max Number	Set the maximum number of Team Members a Team requires	This will be pre-populated with the default requested by the NGB
Require All Entries	Determine whether a Team must meet the min/max numbers at the point of entering	To collect Ream Entry payment before Team Members are added, this must be set to 'NO'
Team Edits Cut Off Days Before Event	Restrict changes to Team Members	Allows for changes to Team Member within the min/max restrictions
Allow Entries To Multiple Teams	Team Members can be added to more than one Team	Future Enhancement: ability for Event Admins to block or allow whether a Team Member can be on Multiple Teams within the same Category

Team Entry Categories

These are where the Entry Options a Team can select from are configured.  There will be default option(s) already in a newly-created Event with Team Entry.

Examples of different Entry Options are:

• Junior or Senior Team Categories, potentially also split Male or Female
• Beginner, Intermediate or Advanced level Team Categories
• Team Categories relating to whether the Team is participating in the morning or afternoon session

Where to apply Entry Fees and Restrictions

Note: the default configuration of an Event Builder on a subdomain will be determined by the NGB

Wherever possible, Sport:80 advise using the SIMPLEST route of creating Team Entry Options:

1. Set the Entry Fee to be taken as part of the Team Entry Category (rather than against Team Members)
2. Set Age and Gender restrictions against the Team Entry Category (these will automatically apply to any Team Members)
3. Apply Dependency Restrictions against Team Members only at an Entry STAGE Level (Team Member Entry Options > Dependencies)
4. Steps #2 & #3 mean that there need not be a specific Entry Option for Team Members, rather their eligibility to be assigned to a Team will be predetermined, and the process of adding them to the Team is just a matter of 1 click

There are only specific instance in which additional configuration could be needed:

• A Team can have a range of Team Members and the payment is determined by how many Members a Team enters, meaning the Entry Fee must be against the Team Member rather than the Team
• Team Members of Teams entering one Category have different Requirements vs Team Members of Teams entering other Categories.  For example in Ice Skating, the Members of a Team entering the Advanced Category require HIGHER Test Certifications than Members of a Team entering the Beginner Categories

In those instances, different Entry Categories are also required for the Team Members, which in turn means the process of adding a Team Member includes the selection of the relevant Entry Category and sometimes payment.